DATA PRIVACY STATEMENT FOR ONLINE JOB APPLICATIONS
1. Who We AreKinet Railway Solutions Limited ("Kinet") collects and processes personal data submitted by candidates during the recruitment process. Kinet processes such data in accordance with applicable data protection laws, including the Digital Personal Data Protection Act, 2023, where applicable.
By submitting your application, you consent to the collection and processing of your personal data for the purposes described in this Privacy Statement.
2. Information We CollectWe may collect personal information that you voluntarily provide as part of your application, including your name, contact details, educational qualifications, employment history, CV, cover letter, references, LinkedIn profile, and any other information relevant to assessing your suitability for employment.
3. How We Use Your InformationYour personal data will be used solely for recruitment-related purposes, including evaluating your application, communicating with you, conducting interviews and assessments, verifying qualifications and experience, complying with legal obligations, and facilitating onboarding where applicable. Access to your information is restricted to authorized personnel involved in the recruitment process.
Your personal data shall be processed only for the purposes specified in this Privacy Statement or for purposes that are reasonably connected with, ancillary to, or necessary for the recruitment process and compliance with applicable laws.
4. Data Sharing and RetentionKinet may engage trusted third-party service providers, including recruitment management platforms such as Personio, to support the recruitment process. Your personal data may be processed within or outside India, subject to appropriate safeguards and applicable legal requirements. Personal data will be retained only for as long as necessary for recruitment, legal, regulatory, or legitimate business purposes, after which it will be securely deleted or anonymized.
Where personal data is no longer required for the purpose for which it was collected, Kinet shall take reasonable steps to erase such personal data in accordance with applicable legal requirements and internal retention practices.
5. Your Rights and Contact Information Subject to applicable law, you may request access to, correction of, updating of, or deletion of your personal data or withdraw any consent previously provided.
Withdrawal of consent may affect Kinet's ability to continue processing your application or considering you for current or future employment opportunities.
For any questions regarding the processing of your personal data, to exercise your rights, withdraw consent, seek correction or erasure of personal data, or raise a privacy-related grievance, please contact:
Mr. Pawan Bhateja
Email: pawan.bhateja@kinet.co.in
For media, public relations, and journalist inquiries, including any queries relating to personal data submitted in connection with such communications, please contact:
Ms. Shivani Sharma
Email: s.sharma2@kinet.co.in
Kinet maintains reasonable technical and organizational safeguards to protect personal data against unauthorized access, disclosure, alteration, loss, destruction, or misuse.
If you have any concerns regarding the processing of your personal data, you may raise a grievance with the above contacts, and Kinet will endeavor to address such grievance within a reasonable period and in accordance with applicable law.
Kinet may update this Privacy Statement from time to time to reflect changes in legal requirements, business practices, or recruitment processes.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.